How RPA can slash SHEQ doc process for mines

Smart technology from Passport 360 allows for real-time SHEQ monitoring and reporting.
Smart technology from Passport 360 allows for real-time SHEQ monitoring and reporting.

While the manual compilation of a Safety, Health, Environment and Quality (SHEQ) documentation reporting can take up to 20 man-hours, Passport 360 has slashed this time to an astonishing three minutes.

That’s according to Passport 360 Director and Co-Founder Siobahn Whitehead who attributes this to the sytem’s built-in Robotic Process Automation (RPA), which allows for custom documentation to be compiled in mere minutes. “It provides for a greater level of real-time intelligence and insight into SHEQ,” she said.

In addition, the dashboard view feature consolidates all contractor SHEQ documentation into a high-level dashboard, again for real-time access of all data, which can be managed and interpreted accordingly – an ungainly feat in terms of paper-based systems.

This, she added, is because paper-based systems are impossible to monitor and audit effectively in real-time. For example, 200 paper files will take an average 400 days to conduct a comprehensive review, rendering it physically impossible to ensure that all crucial SHEQ information is reviewed within the space of a single year.

Passport 360 director and co-founder Siobahn Whitehead
Passport 360 Director and Co-founder Siobahn Whitehead

Without consistent monitoring and review, SHEQ information quickly becomes outdated, thereby ramping up the risk considerably. Digitising these records and then applying Passport 360’s built-in RPA allows for mining operations to better pursue the industry’s ultimate goal of zero harm.

This also has significant implications for clients in terms of transparency and security, Whitehead highlights. “Passport 360 allows contractors to access client systems and information without exposing those internal systems,” Whitehead said.

Passport 360 is equally capable of partnering with mining and resource companies in order to onboard their contractors more efficiently and quickly, thereby ensuring that they can be up and running in hardly any time at all.

“Our smart technology has a range of significant benefits for our mining clients, from real-time SHEQ monitoring and reporting, to highly-advanced onboarding. It allows us to provide our mining clients with a complete solution that slashes their risk, allowing them to focus on their core business of mining,” she said. –

Notes to the Editor
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